The Future of B2B E-Invoicing in Spain

on October 16, 2023

Embracing Change: The Roadmap to B2B E-Invoicing in Spain

The digital age constantly evolves business operations. B2B e-invoicing’s advent marks Spain’s latest business landscape transformation. This groundbreaking change aims to streamline transactions and bolster compliance for all companies.

The Push for B2B E-Invoicing in Spain

Spain is no stranger to technological advancements, and the move towards e-invoicing is the latest in a series of digital initiatives. The recent draft regulations have outlined a mandatory transition to electronic invoicing for businesses conducting transactions with other businesses. While these rules have yet to be officially published in the Official State Gazette (BOE), it’s essential for companies to prepare for the impending changes.

Timelines and Thresholds

The regulations offer different compliance timelines to suit various business sizes. Companies earning over 8 million euros annually will face a shorter transition, likely 1 to 2 years. Smaller enterprises will get more time, expecting these rules to apply from the first quarter of 2025.

Metallic shopping cart in empty supermarket aisle generated representing the B2B e-invoicing in Spain.

Key Aspects of the New Regulations

Understanding the new regulations is crucial for businesses to adapt effectively. Several key aspects are at the core of the changes:

Interconnection Between E-Invoicing Platforms: The new regulations emphasize the need for platforms involved in e-invoicing to interconnect efficiently. This interconnection will enhance the exchange of electronic invoices and promote seamless transactions.
Format Interoperability: The regulations promote the use of interoperable formats to ensure that e-invoices can be easily exchanged between businesses, regardless of the platforms they use.
Recipient Reporting: Businesses will be required to provide information on the status of invoices to enhance transparency and facilitate smoother transactions.
Freedom of Service Providers: The regulations ensure that the recipient of e-invoices cannot compel the issuer to use a specific service provider. This promotes flexibility and competition in the e-invoicing space.
Enhanced Accessibility: E-invoices must be accessible, viewable, downloadable, and printable by the recipients. This accessibility ensures that businesses can easily manage their invoices digitally.
Maintenance of Invoice Access: A significant change is the requirement for recipients to maintain access to e-invoices for at least four years, promoting data retention and compliance.

Publicly Available E-Invoicing Software

In Spain’s B2B e-invoicing landscape, businesses can expect free e-invoicing software. Authorities will make this software publicly available, offering a basic solution for electronic invoicing. Although it presents a cost-effective option, it might not meet all intricate business requirements in Spain.

Code10’s Commitment

At Code10, we are diligently tracking these changes and adapting our solutions accordingly. Our commitment is to align our services seamlessly with the new regulations. While we await the Royal Decree’s official publication, we are ready to create a comprehensive solution. It will not only meet mandatory requirements but also provide optional features to add significant business value.

We aim to equip businesses with an efficient, adaptable tool for navigating this new landscape. We see compliance not just as a necessity, but as a chance for businesses to boost their operations and overall efficiency.

What’s Next?

We will offer further insights and analysis into the relevant business changes as soon as authorities publish the regulations. Additionally, we will start developing a powerful tool. It will integrate seamlessly with #SAP in this new e-invoicing system.

Stay tuned for updates on how Code10 will continue to support businesses in this dynamic and transformative environment.