Updated 03/05/2024

Code10 eCompliance – SAP Integration with KSeF Poland ®

Regulation of KSeF – Background

Current expected dates for mandatory implementation of KSeF:

  • February 2026 – KSeF mandatory for large taxpayers. Considered large taxpayers companies with more than 200 million PLN (about EUR 46M).
  • April 2026 – KSeF mandatory for all taxpayers

More and more country authorities require companies to integrate their finance system with central tax system, KSeF, to register invoices, delivery notes etc. electronically at the local tax authorities’ systems.

Polish Ministry of Finance agreed by the amendment from the 29 th of October 2021 of the regulation act on tax and goods and service to work to introduce the electronic invoicing in Poland, the Krajowy System e-Faktur or KSeF.

After that, companies could voluntary use the KSeF from January 2022 but the process needed to be postpone because of some critical error found on the system.

Now, end of April 2024, Polish Ministry of Finance confirmed after an audit on KSeF system that there will be needed more time to work on solving these errors and announced new dates to launch into force the mandatory implementation of KSeF:

  • February 2026 – KSeF mandatory for large taxpayers. Considered large taxpayers companies with more than 200 million PLN (about EUR 46M).
  • April 2026 – KSeF mandatory for all taxpayers


exchange of customer and supplier invoices

Code10 eCompliance – SAP Integration with KSeF Poland ® is a solution that facilitates exchange of customer and supplier invoices from SAP systems (SAP ECC, SAP S/4HANA) in XML structure FA to The National System of e-Invoices of Poland (Polish: KSeF – Krajowy System e-Faktur).

leverages global and standard solution

Code10 eCompliance – SAP Integration with KSeF Poland ® service leverages global and standard solution to manage electronic business documents, real time and statutory reporting worldwide i.e. SAP Document and Reporting Compliance (SAP DRC).

always stay up to date

The advantages of using standard SAP Document and Reporting Compliance by Code10 eCompliance – SAP Integration with KSeF Poland ® include central monitoring, always stay up to date with evolving document formats, the latest legal changes and only one solution across the entire enterprise. 

utilise SAP Business Technology Platform

Yet another advantage of Code10 eCompliance – SAP Integration with KSeF Poland ® is to utilise SAP Business Technology Platform (SAP BTP) Integration (SAP Integration Suite) which is a leader in Gartner® Magic Quadrant™ for Integration Platform as a Service (IPaaS).

KSeF Solution Overview

Customer electronic invoices, generated from SD billing and FI posting, together with vendor invoices pulled from KSeF system, end up as eDocuments in SAP DRC eDocument framework. The eDocument cockpit tool serves as a single access point for all electronic documents in the enterprise.

SAP provides quick adoption of a country-specific solution just by applying OSS notes and basic customizing using AIF capabilities. The connectivity and security are handled by Code10 eCompliance- SAP Integration with KSeF Poland ® which resides on SAP Integration Suite. Code10 eCompliance – SAP Integration with KSeF Poland ® is easily configurable pre-packaged content which is deployed on SAP Cloud Integration Capability of SAP Integration Suite. Code10 eCompliance – SAP Integration with KSeF Poland ® authenticates and authorises in KSeF platform, manages authorisation and authentication tokens, submits customer invoices from eDocument cockpit, obtains acknowledgments and statuses of submitted invoices, queries supplier invoices based on e.g., data range and downloads them into eDocument cockpit.

Code10 eInvoicing – Integration with KSeF Poland

Benefits

The advantages of Code10 eCompliance – SAP Integration with KSeF Poland ® are:

.1

flawless integration with SAP Document and Reporting Compliance



.2

use of standard SAP Document and Reporting Compliance transaction e.g., EDOC_COCKPIT

.3

rapid deployment and easy configuration

.4

seamless adjustment and updates to new XML formats and communication with KSeF platform based on subscription model license

.5

security managed by SAP Business Technology Platform (all transmissions are encrypted using HTTPS and TLS to ensure that sensitive information is protected during communication between systems)

.6

Polish speaking support and implementation team

Learn More About Our Product

Thank you for your interest in Code10 eCompliance – SAP Integration with KSeF Poland ®. If you would like to learn more about our product and how it can benefit your daily business operations, please provide us with your contact details below. We will send you further information and answer any questions you may have.