KSeF (Krajowy System e-Faktur), Poland’s National System of Electronic E-invoicing, entered into force on 1 February 2026 for large companies and 1 April 2026 for other taxpayers. It is accompanied by SAF-T (Standard Audit File for Tax), or JPK (Jednolity Plik Kontrolny), Poland’s electronic VAT reporting system. In this webinar, held on 29 January – a few days before the first important milestone of implementation -, our Compliance Project Owner and expert Ana Shopovski went through a quick overview of KSeF and SAF-T obligations and explained the different approaches for companies to comply with them.
Quick facts on KSeF implementation
- The Krajowy System e-Faktur, or KSeF, is the Polish platform for issuing, receiving and storing electronic invoices in a structured way;
- The XML format FA(3) is the new format coming into force with the KSeF 2.0 version;
- Issued e-invoices should have a QR code with the KSeF reference number (KSeF ID) – so that Poilish entities and taxpayers can check the invoicies in the portal, and entities from abroad, not registered in Poland, know the document is valid and legal;
- Invoices are stored for 10 years in KSeF, and access to the platform requires specific authentication.
Quick facts on SAF-T or JPK implementation
- The Jednolity Plik Kontrolny, or JPK, Polish’s electronic format for tax reporting, is going through new implementation phases;
- Apart from the JPK_VAT file, submitted montly or quarterly, there are five other files which could be provided to the government on demand. Now, with the JPK_PD (incoming tax file), these files must be created submitted to the government once a year in a digital way;
- The most important files for larger companies are the JPK_KR_PD, for accounting books, and the JPK_ ST_KR for fixed assets and intangible assets (for taxpayers submitting JPK_KR_PD file).
Code10 is your trustworthy partner for KSeF and SAF-T – and other eCompliance implementations worldwide
Code10 supports companies with eCompliance requirements – localisation and scalable and customisable solutions, compatible with the dynamics of large enterprises. We have implemented KSeF and SAF-T for companies operating in Poland, and similar mandates for other countries worldwide. We understand the specifities of each scenario and adjust to companies’ strategies on eCompliance.
Moreover, Code10’s approach considers that changes are always happening: systems and ERPs are dynamic and get updates, companies go through mergers, and with all things considered, it is important to have flexibility. With this in mind, we implement both standard SAP solutions (DRC on premise and cloud edition) and our solution, the Code10 eCompliance Hub.
The eCompliance Hub is an extractor that takes data from SAP, moves it to an XML format file, communicates it through Code10’s Integration Platform as a Service (or through our customer’s middleware, or a connection to broker to the Tax Agency) and receive the response back to SAP. You can request a demo of our solution or know more about the standard implementation by contacting us at info@code10it.com.
More countries in and outside Europe are establishing B2B mandates to improve eCompliance, such as France, Germany and Spain. At Code10, we help companies with the correct issuing and reporting of electronic invoices and tax reportings. Count on us for a smooth and personalised eCompliance implementation.
